PHA Terms & Conditions 2024

Liability Rules

I agree to PHA’s liability terms: To the fullest extent legally permissible, Exhibitor agrees: (i) it shall be fully responsible to pay for any and all damage to property owned by Hotel, or their affiliates or any of their respective owners or managers that results from any act or omission of Exhibitor; (ii) to defend, indemnify and hold harmless, Hotel and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of the property; and (iii) its liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees and (iv) my company carries at least $1 million in liability coverage. 

Continuing Education Rules

I agree to PHA’s continuing education rules: Ineligible companies may not display their logos or names in the general session room, which holds the CME presentations. Disclosure of Investigational Uses of Products, Devices or Procedures: All exhibitors will be required to follow the Food and Drug Administration (FDA) imposed rules and regulations on displayed products. These rules require disclosure of current FDA status by appropriate labeling of all displayed products, such as medical devices and pharmaceuticals. Further information on these rules and regulations may be obtained from the FDA. 

I understand that due to new CME rules, PHA may only provide the list of attendees who agreed to allow their names to be shared with sponsors.

PHA’s Payment Terms

I agree to PHA’s payment terms: Your exhibit and recognition will not be guaranteed until PHA receives your payment. Your exhibit will be 50-percent refundable until June 1, 2024. Following that, there will be no refund. As long as the conference is held, no refunds will be offered. 

Exhibit Space

I agree to PHA’s terms related to the exhibit: Each exhibitor will be provided a 6′ x 30″ table with two chairs. Due to limited hotel space, your backdrop and exhibit must fit within the six-foot table and may not exceed the space.